Privacy Policy

1. Privacy Policy

This Privacy Policy applies to current and former visitors, authors, reviewers, editors, speakers, delegates, and other users who access the InnoAI website or use the services offered in connection with the conference, its projects, partners, or associated activities.

We are committed to protecting your personal data and complying with applicable data protection legislation. We act as the data controller for the personal information we process and ensure that such data is handled lawfully, transparently, and securely. This policy explains how we collect, use, store, and protect personal information, as well as the rights available to individuals whose data we process.

2. Information We Collect

The personal information we may process includes, but is not limited to:

• ➤ Information related to speakers, organizing or scientific committee members, delegates, authors, reviewers, and editors who register for conferences or related services
• ➤ General personal and identification information such as name, institutional affiliation, postal address, email address, phone number, and correspondence details
• ➤ Photographs, biographies, CVs, and professional profiles where relevant (e.g., for speakers or presenters)
• ➤ Information related to individuals involved through conference partners or collaborative projects

You are not obligated to provide personal data beyond what is reasonably required to register for an account, submit content, or complete payments for services. We do not require the submission of sensitive personal data. If you voluntarily choose to include such information in your profile, it may be visible to others depending on your profile visibility settings.

3. How We Use Your Data

We may use your personal information to:

• ➤ Manage registrations, submissions, reviews, and conference participation
• ➤ Communicate with you via email or phone, including updates relevant to your role or interests
• ➤ Share information related to research topics, publications, events, or activities that you have agreed to receive
• ➤ Administer and improve our services and website functionality

Communications are sent based on professional relevance and user preferences.

4. How We Share Information

We treat personal information as private and confidential. We do not sell, trade, or rent personal data to third parties. We may share aggregated, anonymized demographic information (not linked to personal identification) with partners or affiliates for lawful reporting and analytical purposes.

Users can manage profile visibility settings during registration or subscription to control how their information is displayed or shared within conference-related services.

5. Your Choices and Rights

Personal data retained by us may be provided directly by you or inferred from your use of our services.

Regardless of whether you are a registered participant or a website visitor, you have the right to:

• ➤ Access your personal data
• ➤ Request correction or rectification
• ➤ Request deletion of your data
• ➤ Object to or restrict processing
• ➤ Request data portability

Requests related to these rights will be handled in accordance with applicable data protection laws.

6. Lawful Basis for Processing

We collect and process personal data only when there is a lawful basis to do so, including:

• ➤ Your consent
• ➤ A contractual obligation (e.g., conference registration or service delivery)
• ➤ A legitimate interest, such as organizing academic events and communications related to your professional role

7. Cookies

Our website may use cookies to enhance user experience. Cookies are stored by your browser for record-keeping and functional purposes. You may choose to accept or refuse cookies through your browser settings. Disabling cookies may affect certain features of the website.

8. Data Security

We adopt appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction, including protection of login credentials, transaction information, and stored records.

Anonymous or undisclosed comments or discussions that violate professional standards are discouraged. Legitimate concerns will be addressed appropriately, and where necessary, further action may be taken.

9. Changes to This Privacy Policy

This Privacy Policy may be updated from time to time. Any changes will be posted on the website. We encourage users to review this page periodically.

10. Contact Information

If you have questions or concerns regarding this Privacy Policy or how your information is used, please contact us at:

secretary@innoaisummit.com

We will respond to all inquiries as promptly as possible and no later than one month from receipt.